Policies and Procedures

Tuition and Fees Acknowledgement for The Ballard Academy of Music and Dance (the “Academy”)

Tuition must be paid by automatic bank account debit or automatic credit card payment. No cash or checks accepted. Due upon registration is 1st month’s tuition, a one month tuition deposit and a $35 annual administrative fee. This modest fee helps defray the substantial office/administrative costs, insurance, and other non-teaching costs. These charges- 1st month’s tuition, $35 administrative fee and deposit tuition are non-refundable. Tuition deposit will be applied to June, or last month’s tuition in case of early withdrawal. You do not have a long-term contract with the Academy, commitment is only two months at a time (current or 1st month’s tuition and deposit month tuition). Tuition is debited on the 1st day of each month for the duration agreed upon during registration. 

Verbal and Email consent of future registration changes: By signing this document you agree that verbal and email consent is sufficient in order to approve re-registrations, add or change classes for future registration and/or tuition changes, including consent to these policies and procedures.

Ongoing private music lesson tuition

Private music lessons are ongoing. Tuition functions as described above, and is automatically reset yearly for your convenience. Monthly fees are recalculated and posted on May 1st, and go into effect at the beginning of each academic year. Monthly tuition is based on the number of lessons a student is scheduled to receive. Students are not charged for scheduled breaks found in our academy calendar. While the number of lessons each month will vary depending on breaks etc, your monthly tuition will not vary as it is divided into equal monthly installments for your convenience. Our academic year runs July-June, or Sept-June for those who choose to take Summer off. Students must inform the Academy in writing, by May 25, if they are choosing to take Summer off. June tuition will reflect the next years rates, include the yearly administration fee, and act as the deposit month for the next calendar year. 

Termination of Lessons and Refund Policy

1st month’s tuition, $35 administration fee, and deposit month’s tuition are non-refundable. No refunds will be given for missed lessons. 

Students may withdraw at any time with 1 month notice prior to withdrawing.

In order to withdraw from lessons a parent, guardian, or adult student in person must complete and sign a withdrawal form provided by the studio at least 5 days prior to the first of the next month. You must sign and submit a withdrawal form in order to be dropped from class and avoid automatic tuition withdrawal on the first of the next month. No refunds on tuition will be given because of late withdrawal notice. After submitting a withdrawal form, the deposit tuition will be applied to the following month. 

No withdrawals will be accepted after May 1st, except for private music students who are registered for ongoing lessons.

Substitute & Replacement Teachers and Make Up Lesson Policy: 

The Academy reserves the right to provide a substitute instructor if the regularly scheduled instructor is unable to attend a lesson. If the Academy cannot arrange a substitute, any missed lessons will be made up. The Academy reserves the right to replace an instructor with a new qualified instructor in the event an instructor is no longer with the Academy, unavailable at a student's desired lesson time, or for any other reason. 

There are no make up lessons for music or dance classes. No make ups or refunds will be given if a student misses a lesson. Private Music students get to attend monthly Music Theory Labs at no extra charge to make up for missed lesson time. School Closures: In the event of inclement weather or other unexpected interruption, the Ballard Academy may cancel classes. In the even of a school closure, a “snow day” make up on the same day and time as regular lessons will be added at the end of the year in June. No refunds will be given if you cannot make the snow day. 


Dance Class Acknowledgments:

Dress Code: Appropriate dance wear and proper dance shoes must be worn for all classes. Failure to wear required dress or shoes can result student sitting out of class or not performing in recitals. 

Attendance: The Academy reserves the right to have students who come late sit out the class. Repeated lateness amy result in termination of lessons. If the student misses more than four classes without notice, this may result in termination of lessons. Students who miss more than 4 classes after February may not be able to participate in June recitals without permission from instructor.

Recital Notifications: Costume charges for the June recital will be automatically withdrawn from your account on the 1st of December. Charges are as follows: Toddler classes, pre-dance ages 3-4 classes: $79. Pre Dance Classes ages 5-6 $89. Level 1 classes: $95. Teen Dance Classes: $95. Level 1A Classes: $110. Level 2 and jazz 3 classes: $110. Ballet 3 classes: $125 Costume charges are PER CLASS, non-refundable, even if the student leaves the Academy. Tickets will also be required to attend end of the year recitals. Ticket prices depend on the venue, but you can expect to pay around $20 for each ticket.


Parents, legal guardians, students, siblings, and guests on behalf of themselves and their minor children (collectively, the "Indemnitees"), hold harmless and indemnify the Academy its members, managers, employees, agents, successors and assigns and waive any claims, judgements, liabilities, losses, or damages incurred against the same with respect to (a) any injury to any Indemnitee or any third party; (b) any breach by any Indemnitee hereunder, (c) any act or omission of any Indemnitee; or (d) any costs or expenses (including attorney's fees) incurred in connection with the foregoing. 


Other Responsibilities and Acknowledgements:

Awareness of dates and events: It is your responsibility to be aware of school dates and special events. A calendar of events is available upon registration and other notifications can be made by monthly email newsletters, other email alerts, phone calls, and physical notices on the Academy lobby ‘What’s New’ boards. It is your responsibility to check these and be aware of special events, dates the Academy is open or closed, and other information. It is your responsibility to update your contact information if it changes. 

Care of students: The Academy is not responsible for providing before or after class care for students. Parents with students under the age of 5 should remain with the school during class. 

Photo Release: By signing this document you grant permission to take photos and videos of students that can be used in any promotional materials the school creates. Permission is also granted for the Academy and Lacey Valenti to copyright such materials in its name. 

The Ballard Academy reserves the right to terminate lessons to any students without notice. In this extreme case a refund for unused lessons will be given. Group classes must meet minimum enrollment to continue. In the event the Academy cancels a class, a refund for unused class will be given.